Board portals are a great method of streamlining meetings, and they can boardroom-online.blog/how-to-get-a-meeting-with-a-ceo assist directors focus their attention on governance. But selecting the best one requires careful evaluation. You must ensure that it meets all the crucial requirements, including security, meeting management, and collaboration.
It is important to get approval from your board members to ensure a successful implementation. As early as possible, involve those involved, including executives, board members, and IT personnel, to explain the advantages of a paperless office and to address any objections or concerns. Then, arrange small groups to try the portal to make sure it is user-friendly.
Once implemented the board portal will cut down on time for everyone involved, directors chairs, chairpersons, and secretaries too. They can spend more time on organizing, planning, and running effective meetings. This will also enhance the process of making decisions and improve the effectiveness of follow-up actions. It will further support ESG objectives by eliminating paper and reducing carbon footprints.
A good portal for boards consolidates documents into one place, making them easier to find and access. Directors will also be able to collaborate and annotate files. This facilitates the preparation of meetings, and also prevents sensitive information from getting lost in email chains. It’ll provide an online dashboard that lists forthcoming meetings and other preparation items, making sure that your board always has the most up-to date information available. It should also have an effective task management system that can keep an eye on all tasks that are assigned.